Who needs to do training and when do they need to do it by? Clear down those spreadsheets: manage your mandatory and compliance training with Oracle, not Excel.
Non-compliance costs. You can cut the risk.
With Oracle Learning Management, it is easy to work out who has taken any given training course in any given time period. That’s great but often that’s not as important as knowing who should have taken training but hasn’t.If a sales manager forgets to enrol on mandatory sales training, how do you tell if he or she needs to be chased?
Who needs to do training?
Compliance Training delivers powerful rules which define who in your business should take any given training course. Suddenly you will be reporting on who has taken training alongside who needs to be booked on training right away or risk being non-compliant.And when do they need to do it by?
Compliance training often has to be done within a rigid timeframe such as job specific training taken within a certain number of days of entering a particular role or induction training that has to be taken within a fixed number of days after being hired.Setting up these deadlines is easy with Compliance Training. You will have at your fingertips intelligence around who should do training and when they should do it by; powerful and essential management information required by any Learning Team that deals with mandatory or regulatory training.
Help people help themselves
Getting your administrators the information they need is half the story. To maximise your return on investment, you need your workers to manage themselves proactively.Both managers and employees get a new self-service portal which has a ‘traffic light’ status that lets them see at a glance how they and their team are doing with respect to their training deadlines. Reports are available for managers and administrators along with a special ‘Executive Summary’ for use within BI Publisher. Managers can also export their data into Excel so they can work with their data in a tool they are comfortable with.
Alert Me
It’s nice to have a portal but you have to make sure your managers log in. Compliance Training comes with a suite of alerts that ensure the manager and learner know when there’s a risk of missing a deadline, when they’ve actually missed the deadline or where the system has detected that brand new training is required.
Manage your compliance training with Oracle, not Excel
Here’s a summary of the features that will help you manage your compliance training:- Link Assignment Sets to Courses to define who should do training
- Choose from different deadline types:
- Deadline by Date: a fixed date by which training must be taken
- Deadline by Days: amount of days a course should be taken within
- Repeating Deadline: How regularly the course must be taken
- Support for Refresher Training: take a follow-up course within a certain number of days after the ‘base course’
- Combine the above rules to model more complex scenarios
- ‘Reminder Alert’ to Employee and Manager when there is a risk of missing a deadline
- ‘Missed Deadline’ alert to Employee and Manager
- ‘Training Required’ alert to Employee and Manager when the solution detects new training is required
- Employee and Manager Self Service screens show: [/bullet_list]
- Which course are due to be taken and deadlines
- ‘Traffic light’ icons show red for missed deadlines, green when there is ‘no risk’, alert sign when there is a risk of missing a deadline
- Ability to export results to Excel
- Graphical summary of attendance
Why your Learning and Development Team need Compliance Training
- If you are in a regulated industry, fines for non-compliance due to lack of training can be significant. You need to avoid them. This tool will greatly assist your learning team in managing your compliance training and ensuring people meet their training deadlines.
- Trying to find out who should be doing mandatory training can be time consuming; massive time savings are to be had by a solution that automates this manual task
- If your organization is large with a sprawl of job codes and positions, no amount of manual work will capture all the people you have to book on training; a system solution improves the accuracy of identifying who’s not completed the training they should have.
- Take the pressure off your Learning Team by giving Managers the tools to take control. With a comprehensive set of alerts and dashboards, managers and employees can effectively manage training without intervention of the learning team.
- Save time on management summaries: the executive summary report can be used to deliver a simple to understand checkpoint on how the organization is doing with respect to compliance training
- Having reminders and alerts sent to learners means they are less likely to forget about their training and be a ‘no-show’; reducing no-shows can be a big cost saver.
- Reports can tell you how many people need to do training in the coming year, letting you accurately forecast demand and schedule the correct amount of classes.
- In highly regulated industries like Finance and Local Government, rules around compliance can be complex and often take whole teams of people to manage the administration. By leveraging the more advanced configuration options, you can free those people up to take on other tasks, making big savings.
- Built exclusively for Oracle e-Business Suite: we know about fast formula, assignment sets, concurrent programs, alerts, delivery methods and enrollment statuses. So do our software products. They work exactly as you’d expect them to.
Rapid deployment. No additional software purchases required.
Designed to be a cost effective solution that can be rapidly deployed to existing Oracle HR e-Business Suite installations, Compliance Training requires no additional software purchases to run.Neither do you need to upgrade Oracle Applications: Compliance Training is fully compatible with R11.5.10.2 + HR Family Pack K + ATG.RUP.6 + 11i.OTA.J.D1 and all versions of Release 12.0 and 12.1. Upgrades from 11i to 12 and all interim patchsets are supported.
You must have licences for Oracle Learning Management to be able to use this product.
An Oracle 10g database is required.
Technologies used to power the solution include Oracle Applications Framework, BI Publisher, SQL and PL/SQL.
We believe in fair pricing
Compliance Training is sold under perpetual licence. The number of licences you need is determined by the number of people that can be enrolled in Learning. This is usually just the same number of licences that you have for Oracle Learning Management.12 months of technical support is included in the licence price paid and then charged annually as a percentage of that figure. Technical support entitles you to enhancements, compatibility packs, bug-fixes and any other software updates.