Your Self Service users will thank you.

Manage your time away from the office with Oracle, not email.

Outlook is the most common tool of choice when it comes to tracking personal time at the office. So how do you get Oracle to synchronise HR data with employees’ desktop calendars?

This solution enables Oracle HR to send calendar invites, updates & cancellations to your Outlook inbox when you book absences, enrol in training or when classes are rescheduled.

Don’t double key your vacation

Logon to Self Service, book an afternoon off, your manager approves, you get a notification, you put an invite in your Outlook Calendar. You change your day off, you update Oracle, your manager approves and you update your Outlook Calendar. Sounds familiar?

End double keying: as soon as an absence is approved from Self Service, a Calendar invite will be sent to your Outlook Calendar. And if that absence changes or is cancelled, a calendar update or cancellation will automatically synchronize Outlook to your Oracle data.

Reduce your training no-shows

Much training within organizations is based on compliance and learners are often booked on classes by administrators. It’s easy for people to forget about training they haven’t enrolled on themselves; having classes automatically synchronize with learner’s Outlook calendars will remind people to attend and reduce no-shows. And, just like absences, if the class is rescheduled or moved to a different location, calendar bookings are automatically updated to ensure your learners always know when and where they have to attend.

Automate your joining instructions

You can easily configure the text in each Calendar Invites and format using rich HTML, including links out to your intranet or to download online course collateral. In this way, the Calendar Invites act as a neat way to send joining instructions for a given class — and because they are stored in the learner’s catalogue, they’ll never got lost in amongst the barrage of daily email.

The features that your users will love

Outlook Calendar Invites is a product that always proves popular with end users. Here’s why:

Absences

• Calendar invite sent when absence booked in Admin screens or via Self Service
• Updates to date or time of absence sends calendar updates
• Cancelled absence sends out calendar removals
• Restrict sensitive absences, such as compassionate leave, from sending calendar invites
• Configure your calendar invite such as change the Subject to include Absence Category or Absence Reason

Training

Other Features

Why you need Outlook Calendar Invites

• Having absence and training information automatically sync into Outlook is a popular feature with users, improving their satisfaction with your Oracle solution.
• Absences will be reflected in everyone’s desktop calendar. You might not forget about your day off but people trying to book meetings with you will. Having absences in your calendar means your availability is kept up to date for everyone to see.
• When learners don’t turn up to training courses, it’s expensive. Many people forget about mandatory and compliance training that they have been booked into. Once it’s in your calendar, it’s hard to ignore. Cut no-shows; cut costs.
• Save time mailing learners about changes to the class schedule or location; the solution automatically sends them a mail and updates their calendars.
• Use the HTML capability of Outlook to craft rich joining instructions, saving time mailing learners individually.
• The solution uses native calendar invites with no .ics files to download and import: the invites are just like a regular meeting invite so there’s no training involved when you roll this out to users.
• Built exclusively for Oracle e-Business Suite: we know about absence types, delivery methods, sessions and training centers. So do our software products. They work exactly as you’d expect them to.

Rapid deployment. No additional software purchases required.

Designed to be a cost effective solution that can be rapidly deployed to existing Oracle HR e-Business Suite installations, Outlook Calendar Invites requires no additional software purchases to run.

Neither do you need to upgrade Oracle Applications: Outlook Calendar Invites is fully compatible with R11.5.10.2 + HR Family Pack K + ATG.RUP.6 and all versions of Release 12.0 and 12.1. Upgrades from 11i to 12 and all interim patchsets are supported. A minimum of 11i.OTA.J.D1 is required for integration to Oracle Learning Management.

Oracle database 10g is required.

Technologies used to power the solution include Fast Formula, SQL and PL/SQL.

We believe in fair pricing

Outlook Calendar Invites is sold under perpetual licence. The number of licences you need is determined by the number of people who could receive a Calendar Invite, either from booking an absence or enrolling on training. This is usually just the number of workers in your organization.

12 months of technical support is included in the licence price paid and then charged annually as a percentage of that figure. Technical support entitles you to enhancements, compatibility packs, bug-fixes and any other software updates.

To receive a quotation, complete the form below and we’ll get back to you within 24 hours.

Try before you buy

You can trial a fully functional version of Outlook Calendar Invites on your own Oracle HR eBusiness Suite instance for a period of 30 days free of charge without any obligation to purchase.

To start your trial, complete the form below and we’ll get back to you within 24 hours.